Letter Writing, Definition, Types of Letter, Writing Tips, Cover Letter, Examples
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Letter Writing
Before the rise of technology that made communication more convenient, the skill of letter writing was considered a vital aspect. Even today, letters are still an essential method of communication both in professional and personal settings. Thus, it is important to learn the basics of letter writing.
What Is Letter Writing
A letter is a written message that can be hand-written or typed on paper, and is typically sent to the recipient through mail or post in an envelope, however this is not a requirement. A written conversation between two parties, it can also be sent in other forms such as E-mails, texts and other forms. Despite the rise of electronic communication methods, letter writing remains an important mode of formal communication. Examples include cover letters for job applications, reminders from financial institutions, and college acceptance letters. Therefore, it is important to have knowledge of the nuances of letter writing.
Cover Letter for A Job
A cover letter for a job is a letter that is sent along with a resume to provide additional information on the candidate’s qualifications and interest in the job. The cover letter is an opportunity for the candidate to showcase their skills, experience and qualifications that make them a good fit for the position. A cover letter also provides a summary of the candidate’s qualifications for the job, and highlights their relevant experience and skills. Additionally, it allows the candidate to express their enthusiasm and interest in the position, and gives them an opportunity to explain why they are the best candidate for the job. The cover letter should be tailored to the specific job and company and should be written in a professional and courteous tone.
Formal Letter Writing Format
The formal letter writing format typically includes the following elements:
- The sender’s address: This should include your name, street address, city, state and ZIP code.
- The date: The date on which the letter is written.
- The recipient’s address: This should include the name, title, company, street address, city, state and ZIP code of the person you are writing to.
- Salutation: The formal way of addressing the recipient, such as “Dear Mr./Ms./Dr. [Last Name]”
- The body of the letter: This is the main content of the letter where you express your purpose for writing, state your main points, and provide any additional information.
- Closing: A polite ending such as “Sincerely,” “Respectfully,” or “Kind regards”
- Signature: Your typed or written signature above your typed name
- Enclosure: If you are enclosing any additional documents, you can mention it after your signature.
- cc: If you are sending a copy of the letter to someone else, you can mention it after the enclosure.
Types of Letters
There are different types of letters that vary in terms of format, content, and purpose. Some examples include:
Formal Letters:
These letters are written in a professional manner and follow a specific structure. They are typically used for business or official communication.
Informal Letters:
These letters are written in a more casual tone and often contain personal information. They are usually written to friends, family, or acquaintances.
Business Letters:
These letters are used for commercial communication, such as sending quotations, orders, complaints, or claims. They are typically formal and adhere to a specific structure.
Official Letters:
These letters are used to convey official information, such as rules, regulations, procedures, or events. They are also formal in nature and follow a specific structure.
Social Letters:
These letters are written for special occasions and may include congratulatory letters, condolence letters, or invitation letters.
Circular Letters:
These letters are used to announce information to a large group of people. They may include information such as a change of address or a change in management.
Employment Letters:
These letters include any correspondence related to the employment process, such as joining letters, promotion letters, or application letters.
Tips for Writing Letters
Letter writing is an important form of communication, and it’s essential to follow certain guidelines to ensure your letter is clear, professional, and effective. Here are some tips to keep in mind when writing letters:
Identify the type of letter:
Before you begin writing, it’s important to determine the type of letter you’ll be writing, as this will dictate the format, tone, and style of the letter. For example, a letter to a friend is typically informal, while a letter to a business associate is formal.
Open and close the letter correctly:
The opening and closing of a letter are crucial elements in the letter-writing process. Formal letters typically start with a formal greeting, while informal letters may begin with a more casual greeting. Similarly, formal letters end with a respectful, impersonal closing, while informal letters may end with a more personal touch.
State the main intent of the letter:
Once you begin writing, it’s essential to get to the point as soon as possible. Especially in formal letters, it’s important to make clear the purpose of the letter right away.
Use appropriate language:
A letter should always be polite and considerate, regardless of the subject matter. Avoid using harsh or confrontational language, even if you’re making a complaint or expressing dissatisfaction.
Be mindful of the length of the letter:
In general, formal letters should be short and to the point, while informal letters may be longer and more conversational. Be mindful of the recipient’s time and attention span when determining the length of your letter
Letter of Application for A Job Class 12
[Your Name][Your Address]
[City, State PIN Code]
[Email Address]
[Today’s Date][Hiring Manager’s Name]
[Company Name]
[Address]
[City, State PIN Code]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position at [Company Name]. I am excited about the opportunity to contribute my skills and experience to the role and I am confident that I would be a valuable addition to the team.
I have [X] years of experience in [Industry/Field], and I have developed a strong set of skills that would be beneficial to the role. In my current position as [Current Job Title] at [Current Company], I have been responsible for [Key Responsibilities]. My experience has taught me how to [Key Skills or Accomplishments].
I am particularly excited about the opportunity to work with [Company Name] because of its reputation as [Company Description]. I am impressed by [Company’s mission, values, or any specific project/product].
Thank you for considering my application. I would welcome the opportunity to discuss my qualifications further and learn more about the [Job Title] position. I look forward to hearing from you.
Sincerely,
[Your Name]
Formal Job Letter Example Class 10
[Your Name][Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date][Recipient’s Name]
[Title]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Recipient’s Name],
I am writing to express my interest in the position of [Position Name] at your organization. I came across the advertisement for this position in [Source of advertisement] on [Date of advertisement]. As a [Your Degree] with [Number of years] years of experience in [Related field], I believe I am well-suited for this role and would highly appreciate it if you could consider my application.
During my time working as a [Your previous job position], I have gained experience in [Specific skills or experience related to the job position]. Additionally, I have dealt with various challenging situations with [colleagues, students, clients, etc.] and have learned to handle them effectively. I have enjoyed [mention specific responsibilities or achievements that you enjoyed in your previous job position] and look forward to the opportunity to contribute my skills and experience to your organization.
I have attached my resume and [other relevant documents] for your kind perusal and hope to hear from you in this regard.
Thank you for considering my application.
Sincerely,
[Your Name]Enclosures: [list any enclosures]
cc: [list anyone who you are sending a copy to]